Savvy Podcast Agency

How to Maximize Your Podcast Workflow

If you’re reading this post, it’s likely that you’re a podcaster, am I right? If you’re a podcaster that means you need an optimized podcast workflow. 

If you’re not a podcaster yet and you want to start your own podcast, you need to check out my ultimate guide to starting a podcast.

Having a podcast is such a fun undertaking but it is also quite a bit of work so it’s crucial to implement solid systems and processes from the get-go so that you keep your overwhelm to a minimum.

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In today’s post, I wanted to give you some tips and tricks on how to maximize your podcast workflow so that you’re working smarter, not harder.

Implement batch recording // 

Batch recording is a great way to take the pressure off yourself. Recording a brand new episode every single week isn’t feasible for most people so using something like batching helps you get ahead of the game by having content pre-recorded so that you never have to worry about what you’re going to be publishing each week.

Personally, I like to batch record for an entire quarter in just one week but if that sounds too daunting you can start with batch recording one day a week or one day a month to make it more manageable for you and your schedule then work your way up to batching more and more.

Utilize a project management tool //

If you know me, you know project management tools are my jam – especially ClickUp. Podcasting is a beast so you need a good tool to manage your process from start to finish. I use ClickUp in conjunction with Airtable – aka Google Sheets on steroids to keep track of all of my podcast related tasks and then Airtable holds the bulk of the information like the title of the episode, the guest’s name, the launch date, and more.

Set up a repeatable process to follow //

Having my entire process all set up in a repeatable podcast workflow makes your life so much easier. You are less likely to miss steps and it makes it so much easier to outsource when the time comes.

If you want to grab my repeatable podcast workflow for yourself, you can find it here. I share my templates and a walkthrough video for both Airtable and Google Sheets so that you can get organized with your own podcast and take control of the tasks instead of letting them control you.

Outsource (if you can) //

Outsourcing is something a lot of podcasters typically end up doing. Most people start small with just outsourcing the editing process since that can be the most daunting but some people just hand off everything except the recording from the beginning.

Before outsourcing, it’s important to ask yourself the following question.

What am I willing to learn about podcasting?

If you have no interest in learning how to edit your show then find an editor to take that off your hands. It’s important to not have all of these tasks on your plate if your only interest is hitting record and calling it a day.

So figure out what parts you’re willing to take on yourself and then go from there.

Your Turn: Do you have a streamlined podcast workflow yet? Let us know in the comments.